As a volunteer-run organization, we rely on our wonderful parent volunteers to help make meets and events happen.  

Each family with at least one active team swimmer is required to earn 4 volunteer points per season per family.  Each shift worked as a volunteer earns a family one point.  

Volunteer positions fall under one of two categories; certified or non-certified.  Any job that requires training and/or GRAL certification is considered a certified role. The volunteer positions listed below are the non-certified/non-trained positions required to run a swim meet.

PLEASE PAY SPECIAL ATTENTION TO THE ARRIVAL TIMES FOR EACH JOB YOU HAVE SIGNED UP FOR. THIS APPLIES TO FIRST AND SECOND HALF VOLUNTEERS.

See below to learn about our non-certified volunteer opportunities or CLICK HERE for a printable copy.

ANNOUNCER

 1st half Announcer must arrive at by 4:30pm.  2nd half Announcer will take over at 7:30pm until the end of the meet.

The Announcer is responsible for making all announcements over the PA System. This includes information from coaches, parent rep, clerk of course, and weather policy and weather delays.  The Announcer is also responsible for calling event numbers to clerk or course as well as maintain the event number board.  The Event Number Board MUST reflect the most current Event called to Clerk at all times. 

CLERK OF COURSE HELPER

First shift arrives at 5:45pm.  Second Shift arrives at the start of event 28.

Responsibilities include lining up swimmers in the correct order of their heat and lane numbers, escorting swimmers from the clerk to the chairs behind the blocks, as well as helping behind the blocks to be sure swimmers stay in their correct order and rotate to the blocks to swim.

COMPUTER/DATA ENTRY

First shift arrives at 5:45pm. Second shift arrives at the start of event 28

Responsibilities include distributing heat sheets to timers at the start of the meet and picking up heat sheets every 2 events from the timers and delivering them to the table workers. This would be a great volunteer job for a new family.  

LOLLIPOP PARENT

First Shift arrives at 5:45pm.  Second shift arrives at the start of event 28.

Lollipop parent is responsible for giving out lollipops to each swimmer that wins their heat!  This is a great volunteer job for a new family.  

PIZZA PICK UP

The Pizza Pick Up volunteer picks up the pizzas that are sold at the snack bar and brings them to the pool. Pizzas must be picked up by 5:00 p.m. and brought immediately to the pool.

REFEREE RUNNER

First shift arrives at 5:45pm. Second shift arrives at the start of event 28.

Responsibilities include picking up DQ cards from officials and delivering them to the table workers.

RIBBON WRITERS

Ribbon writer arrives at 7:30 pm and stays until the end of the meet.  Responsibilities include adding labels to ribbons and filling them alphabetically in each swimmer's folder.  This is a great volunteer job for a new family.

SET UP CREW

The Set Up Crew reports to the Meet Director at 3:00pm.  Set up crew involves lots of heavy lifting!   Responsibilities include removing all tables, lounge chairs, and pool ladders, rope off the deck for the Officials, place 3 chairs behind each starting block, as well as hanging the results boards and the false start rope. The Set Up Crew is finished about 5:15pm. 

SNACK BAR / CONCESSIONS WORKER

First shift arrives at 4:15pm Second Shift arrives at 7:15 pm and ends when food is gone.

Responsibilities include setting up the food tent (first shift workers), setting up tables and coolers, selling food and drinks, and cleaning up (second shift workers).  This would be a great job for a new family.

TABLE WORKER

The table workers are supervised by the HEAD TABLE WORKER, which is a trained position. 

First shift arrives at 6pm.  Second shift begins at event 28.

Responsibilities include reviewing timer sheets and finding the "middle" time as the official time for each swimmer.  

TIMER

Frist Shift arrives at 5:30pm.  SECOND SHIFT begins at the start of event 28.  

Timers will have a meeting at the start of each meet at 5:30pm.  As a timer you will be responsible for timing each swimmer and recording their time on heat sheets.  3 timers will be assigned per lane.  

One timer will be the HEAD TIMER and is responsible for meeting with Referees at the start of the meet, running the timer meeting at 5:30pm as well as being a backup timer.

CLEAN UP CREW 

Arrive at the end of the meet.  Cleanup crew requires lots of heavy lifting!  Responsibilities include placing all table and chairs back on the pool deck. 

VOLUNTEER RESERVE

First shift arrives at 5:30 pm and check in with the volunteer coordinator. Second shift begins at the start of event 28.

Volunteer Reserve volunteers will get credit for this role even fi they are not needed, but they must be at the meet for the entire shift for which they have signed up.